Descanta for Special Education
The paperwork behind every IEP, done while your staff talk.
Session notes, service logs, progress data against IEP goals, and progress reports. Your providers dictate or scan the way they already work, Descanta drafts the compliant record, and staff approve in about 30 seconds. It runs alongside your existing IEP system of record, with no migration and no switching decision.
Phase 1 captures staff voices only. No student is ever recorded, and source audio is deleted on approval.
From spoken to signed off in minutes
"Marcus met his fluency goal three of five trials" lands as a progress data point against the right student, the right goal, and the right measurement schedule.
Talk or scan
Dictate from the laptop mic after a session, from the phone in the hallway, or upload the paper forms your building already scans. Two taps from open to recording.
Check the flags
Descanta drafts the structured record with a confidence score on every field. Anything uncertain is flagged for your eyes first. Most drafts need no edits at all.
Sign off in 30 seconds
One approval writes the record, logs who approved what and when, and deletes the source audio. Nothing becomes part of a student record without staff sign off.
Agent-run means the system initiates
The caseload runs itself between captures
Special education is a deadline-and-deliverable compliance process. Descanta's agents work that process around the clock so nothing falls to memory, sticky notes, or the coordinator's spreadsheet:
- Deadline chasing. Missing progress data gets a reminder, then an escalation to the case manager, then the coordinator. Configurable to your building's norms.
- Progress reports on the calendar. When the reporting period closes, drafts are assembled from the term's approved data and waiting for staff approval. Never auto sent.
- Meeting prep. As an IEP meeting approaches, the prep packet assembles itself from prior IEP data and approved progress, and attendees get reminders.
- Family updates. Approved progress becomes plain-language, multilingual updates for parents and guardians, respecting the legal rights on file for each student.
Every agent action is rate limited, audit logged, and visible to your coordinator. Agents never send content to a family or touch a student record without prior staff approval.
Built for how SPED offices actually work
The realities of caseloads, custody, and compliance are in the data model, not bolted on afterward.
Runs alongside your IEP system
Your system of record stays exactly where it is. Descanta works from district-owned data exports you already produce. No integration project, no vendor fight.
Caseloads as they really are
Case managers plus multiple providers per student, itinerant staff across buildings, transfers mid-year. Access follows real assignments with real dates.
Rights done right
Divorced parents, guardians, foster placements, court restrictions, and age of majority are first-class concepts. Family access derives only from documented educational rights.
Zero recording exposure
Dictation captures the staff member's voice describing their work, legally equivalent to typing a note. No consent apparatus needed, in any state.
Compliance evidence built in
Who approved what, when, and what changed is append-only and exportable. When a due process question comes, the answer is a query, not an archaeology project.
Your forms, not ours
Drafting and validation follow your district's own form schemas, so the output matches what your state and your practice already expect.
Pilots that prove the math with your numbers
Week one, we measure your staff's actual documentation time as the baseline. The pilot's job is to produce your district's own ROI evidence: minutes per task, hours recovered per week, and submission gaps closed. If the math does not clearly beat the license cost, you will know before anyone scales anything.
Request a pilot